DSF Improvement Projects
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How to Partner with DSF on Improvement Projects

How can I initiate the project?

  1. Request a consultation.
    Schools that are interested in exploring optional school improvement projects should contact their Custodian Engineer, Building Manager and/or school’s Deputy Director of School Facilities (DDSF).

    The Custodian Engineer, Building Manager, or DDSF uses the PassPort Computerized Maintenance Management System (CMMS) to initiate a request for work with the Division of School Facilities.

  2. Work with a DSF Contract Manager.
    A Division of School Facilities Contract Manager visits your school, and learns about your needs, helps to scope out the project and provides an estimated price quote and timeline for completing the project.

    Where possible, the contract manager works with the school staff to tailor the project to meet the unique needs and budget of the individual school.

  3. Review and approve the project.
    Once the DSF Contract Manager provides an estimate, the principal reviews the project scope and cost.

    If the principal determines that the school can not afford to fund the project at this time, he/she can keep the project quote for up to one year.

  4. Purchase Order Issued.
    Once the project has been approved, the principal uses FAMIS to issue a purchase order to the Division of School Facilities (DSF) to pay for the project.

    1. Schedule funds in Galaxy in object code 0100 or 0676 (depending on the type of services requested).
    2. Log into FAMIS
    3. Go to Purchasing
    4. Go to Contracted
    5. Click on to NON-LIST and generate a PO to DSF using Vendor Code FAC000001. Schools will go thru the same process to generate a PO to DSF as they would go thru to generate a PO to any other contracted external professional services vendor. Note: Schools do not need to obtain competitive bids in order to generate a PO to DSF.
    6. Once the PO is approved by the principal and/or ISC, DSF is electronically notified to begin work and funds are transferred from the school to DSF.

    If assistance is required to generate the Purchase Order, schools should contact their respective ISC Officer.

  5. Work begins.
    The DSF Contract Manager notifies the Custodian Engineer, Building Manager and Principal and manages the project through the contracted vendor(s).

  6. Approve the finished work.
    After the work has been completed, the contract manager and principal certify that the work is completed according to the original scope of work and purchase order.

    The Division of School Facilities pays the external vendor(s) with the Purchase Order issued by the school.


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